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Privacy Policy

Last updated: January 2025

1. Information We Collect

Voice Recordings & Audio Data

When you use SaySort, we collect and process your voice recordings to provide AI-powered transcription and organization services. Your audio data is temporarily processed and then permanently deleted after transcription.

Account Information

We collect basic account details including email address, name, and authentication credentials to secure and personalize your experience.

Usage Analytics

We collect anonymized usage patterns, feature interactions, and performance metrics to improve our AI models and service quality.

2. How We Use Your Data

Your information is used exclusively to:

  • Convert voice recordings into organized smart cards
  • Train and improve our AI transcription models
  • Provide personalized content organization
  • Maintain account security and authentication
  • Send critical service updates and security notifications
  • Analyze usage patterns for service optimization

3. Voice Data Processing & AI Training

🎤 IMPORTANT: Voice Data Usage

BY USING SAYSORT, YOU CONSENT TO:

  • Your voice recordings being processed by our AI systems
  • Anonymized voice data being used to improve our AI models
  • Transcribed content being analyzed for service enhancement
  • Voice patterns being studied for accuracy improvements

We cannot guarantee complete privacy of voice data during processing. While we use encryption and security measures, AI processing inherently involves data analysis that may reveal personal information.

4. Data Security & Limitations

We implement industry-standard security measures including encryption, secure servers, and access controls. However:

  • No internet service is 100% secure
  • Data breaches, while unlikely, are possible
  • AI processing may inadvertently expose sensitive information
  • Third-party integrations may have their own security risks

YOU USE SAYSORT AT YOUR OWN RISK. We Contact: saysort.xyz@gmail.com

5. Data Sharing & Third Parties

We may share your data with:

  • AI processing services and cloud providers
  • Authentication and payment processors
  • Analytics and performance monitoring services
  • Legal authorities if required by law
  • Business partners for service integration

We cannot control how third parties handle your data. By using SaySort, you acknowledge these risks.

6. Data Retention & Deletion

Data retention policies:

  • Voice recordings: Deleted within 24 hours of processing
  • Transcribed content: Stored indefinitely unless you delete it
  • Account data: Retained for up to 2 years after account closure
  • Anonymized analytics: Retained permanently for AI improvement
  • Backup systems: May retain data for up to 90 additional days

7. Limited User Rights

You have limited rights to:

  • Request access to your personal data (response not guaranteed)
  • Delete your account (some data may remain in backups)
  • Opt out of marketing communications
  • Export your transcribed content

We reserve the right to deny data requests if they interfere with our operations or AI training processes.

8. No Privacy Guarantees

⚠️ PRIVACY DISCLAIMER:

WE CANNOT GUARANTEE COMPLETE PRIVACY. By using SaySort, you acknowledge that:

  • Voice data processing may reveal personal information
  • AI systems may inadvertently store or expose sensitive data
  • Security breaches, while unlikely, could expose your information
  • Third-party services may have access to your data
  • Government agencies may request access to your data

YOU CANNOT SUE US FOR PRIVACY VIOLATIONS. Use of this service constitutes acceptance of these privacy risks.

9. International Data Transfers

SaySort operates globally with servers in multiple countries. Your data may be transferred to, stored, and processed in any country where we operate, regardless of your location. Different countries have different privacy laws, and we cannot guarantee the same level of protection everywhere.

10. Children's Data

SaySort is not intended for children under 13. We do not knowingly collect data from children, but if we discover we have, we may retain it for AI training purposes before deletion. Parents cannot sue us for inadvertent collection of children's data.

11. Policy Changes

We may update this privacy policy at any time without individual notice. Continued use of SaySort after changes constitutes acceptance. We are not obligated to notify you of changes, and you are responsible for reviewing this policy regularly.

12. Contact Information

SaySort Privacy Team

Email: privacy@saysort.com

Response time: 10-30 business days (if at all)

Contacting us does not guarantee a response. We may use your communications for service improvement without your consent.